How often have you said something along the lines of, “If only I was more organized,” when talking about your business paperwork? Most likely this comes as a result of looking for a document for your accountant or trying to find a bill you need to pay before the deadline.
When your business paperwork is organized, you don’t have to waste your precious time hunting for documents. Not only that, but if you use Xero and Hubdoc together, your accountant can access your documents without having to bother you.
Why Hubdoc for business paperwork?
Hubdoc is an app that can help you automate your bookkeeping workflow and eliminate data entry. This means you can free up time to do the business tasks you enjoy.
Improve Your Bookkeeping Process
Think of Hubdoc like an online filing system. When you use Hubdoc as part of your bookkeeping process, you start by taking a picture of your receipt, invoice, or bill. Then you send the image to a Hubdoc email setup just for you. Hubdoc takes care of organizing those documents in your Hubdoc account.
If you prefer to scan your receipts and bills, you can upload them directly to Hubdoc. Once your business paperwork is in Hubdoc, you can shred your physical copies. Even the Canada Revenue Agency is trying to reduce their production of paper, so rest assured, they will accept your electronic documents.
Hubdoc uses cloud-based storage to keep your documents safe. If the idea of relying on The Cloud and destroying your paper documents stresses you out, Hubdoc also integrates with additional document storage methods so you can set up a redundant backup for extra security.
Hubdoc integrates with cloud storage such as Sharefile, Box, Dropbox, SmartVault, and Google Drive. They even provide an option to publish your documents to these storage sites automatically so you don’t have to remember to do it manually every time.
Integrate with Xero
At Virtual Heights Accounting, we use the Hubdoc integration that comes with Xero. If you’re on a business edition pricing plan with Xero, you have access to Hubdoc at no extra cost. Xero extracts key information from your paperwork to create bookkeeping transactions, saving you the time of manual data entry.
If you don’t have Hubdoc and you’d like to try it, they offer a free 30-day trial. Here’s a great article from Xero support that explains more about how Hubdoc and Xero work together, so you can streamline your processes and stay organized.
If you want to organize your business paperwork, but don’t know where to start, we can help! Complete this form if there’s anything we can do to help you get started with Hubdoc and Xero.